Home-Start Trustee Treasurer Role
Trustee Treasurer (Volunteer)
The overall role of a Treasurer is to:
- maintain an overview of the scheme’s financial affairs
- ensure its financial viability
- ensure that proper financial records and procedures are maintained.
Specific duties of the Treasurer
- Prepare a quarterly summary of management accounts and cash flow reports to be presented to the board at quarterly meetings. (NB Bookkeeper in place, using Xero accounting system).
- Present the management accounts highlighting variances vs budget and ongoing financial viability of the scheme.
- Overseeing, approving and presenting annual budgets.
- Liaise with bookkeeper and reporting accountants and present annual financial statements, ready for Board approval.
- Forecast the scheme’s financial resources to ensure it can meet its present and future needs.
- Review and update annually: financial policies, reserve policy, investment policy, accounting procedures & controls in place.
- Approving monthly payments
- Calling, chairing and minuting Finance Sub-Committee meetings as needed.
- Liaising with the scheme manager, employees and volunteers about financial matters.
- Advising on the financial implications of the scheme’s strategic plans and any changes to plans.
- Ensuring that there is no conflict between any investment held and the aims and objects of the charity.
- Ensuring equipment & assets are adequately maintained and insured.
- Keeping the board informed about its financial duties and responsibilities.
- Contributing to the fundraising strategy of the scheme.
General responsibilities of all trustees
- To ensure that the scheme complies with its governing document, charity law, company law, and any other relevant legislation or regulations.
- To ensure that the scheme pursues its objectives as defined in its governing document.
- To ensure the scheme applies its resources exclusively in pursuance of its objectives (the charity must not spend money on activities which are not included in its own objectives, no matter how worthwhile or charitable those activities are).
- To contribute actively to the board of trustees’ role in giving firm strategic direction to the scheme, setting overall policy, defining goals, setting targets and evaluating performance against agreed targets.
- To safeguard the good name and values of Home-Start and the scheme.
- To ensure the effective and efficient administration of the scheme.
- To ensure the financial stability of the scheme.
- To protect and manage the scheme’s assets and ensure the proper investment of scheme funds.
- To ensure the scheme complies with the Quality Assurance standards and criteria relating to financial management.
In addition to the above statutory duties, each trustee should use any specific skills, knowledge or experience they have to help the board of trustees reach sound decisions. This may involve:
- Reviewing and scrutinising board papers
- Contributing and, if required leading discussions
- providing guidance on new initiatives and how they will impact the financial position of the scheme
Expected time commitment
- Average 8 -10 hours per month (with some months more time intensive than others)
- 5 board meetings a year (approx. 3 hours each)
- AGM – 2 hours
- Opportunities to be involved in sub committees depending upon experience, skills and interest
Although most meetings are now taking place face to face, there are possibilities for Trustees to attend some meetings virtually when necessary.
- Experience of working in a finance role where budgeting, forecasting, and understanding of accounting practises were required.
- Prior experience of putting in place financial policies and procedures.
- Be able to explain management accounts to non-finance trustees in a clear and understandable way.
“We’re there for parents when they need us the most, because childhood can’t wait.”
If you are interested in becoming a Trustee Treasurer for Home-Start, please send a covering letter and CV to HR, Home-Start Royston, Buntingford & South Cambridgeshire, Unit 6, Valley Farm, Station Road, Meldreth, Nr Royston, Herts, SG8 6JP (telephone 01763 262262) or email firstname.lastname@example.org.
Home-Start Royston, Buntingford & South Cambridgeshire (incorporated as Home-Start Royston and South Cambridgeshire) is committed to safer recruitment practices as an important part of safeguarding and protecting children and vulnerable adults. Home-Start Royston & South Cambridgeshire is committed to equality of opportunity and diversity.
Registered Charity No. 1105385 / Company Registration No 05183873